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Safety First! Hazard identification and reporting system for any size company NZ.

From the NZ Department of Labour Web Site

Manage Hazards

The key steps in managing health and safety in your business are to identify hazards, then control and manage them.

Identify Hazards

The first step in managing health and safety in your business is to identify the hazards in your business and assess the likelihood of them causing a serious injury or illness.

What you must do

Systematically identify the hazards in all work areas.
Regularly review your accident and incident register to determine the hazards that cause harm.
Involve your employees in identifying hazards.
Reassess the work area when there are new hazards or processes. For example, when you introduce a new machine or work process.

What you could do

Establish clear lines of authority and responsibility for health and safety issues. People need to know who to report the issue to.
Try to identify all of the people exposed to hazards. Exposure may extend beyond those in the immediate area, so think about who else may be affected.
Use the sample Hazard Management Register [XLS 123kB] and adapt it for your business to document, organise and review your health and safety management. Focus first on completing the Identify and Assess Hazards section (columns 1 to 6). The sample Hazard Management Register lists risks according to work areas (office, factory, warehouse, yard), but you can organise the register in other ways, such as by listing the hazards in order of each step in a work process.
Alternatively, try the online Hazard Handler which allows you to save and print out your Hazard Register.
Always look beyond the immediate process – how might any new process affect other work processes in the area? How compatible is the process with the workplace environment?
See common types of hazards for information on various hazards that may affect your workplace.
See common types of hazards [RTF, 23kB] for information on various hazards that may affect your workplace.
Search the department’s health and safety website to see if there are guidelines specific to either your industry or special equipment or processes that you use.
Control and manage hazards

Once you’ve identified and assessed the hazards in your workplace, then you must workout how to control and manage them.

What you must do

Deal with hazards in this priority:

Take all practicable steps to eliminate the hazard, particularly if it presents a significant injury or health risk. Examples: replace noisy machinery with a quieter process or swap a toxic chemical for safer product.
If you can’t eliminate the threat then try to isolate it. Examples: enclose a noisy machine in a room or fit a guard around dangerous parts.
If you can’t eliminate or isolate the hazard then minimise it. Examples: manage the hazard through training, safety manuals, checklists and protective equipment such as ear muffs in a noisy workshop.
If you can only minimise the hazard then you have additional duties to:

Inform and train staff about the hazard controls.
Plan how frequently you will measure the level of the hazard. Examples: noise surveys, chemical levels in air, lower explosive limits.
Monitor the exposure of employees to the hazard including the health impacts on the employee. Examples: noise surveys and hearing tests

What you could do

Document your planned hazard management actions in the Hazard Management Register [XLS 123kB] so you can follow up with regular reviews. Always reconsider hazard elimination, or at least isolation.
Get advice from consultants or experts on appropriate injury preventions and hazard controls.
Search the department’s health and safety website to see if there are guidelines specific to either your industry or special equipment or processes that you use.
Check with your industry organisation to see if they are able to provide information or assistance with health and safety specific to your type of work.
What does the New Zealand Department of Labour says about Health and Safety Hazard Identification